Rhondda Cynon Taf County Borough Council
Rhondda Cynon Taf County Borough Council (the Council) is a unitary authority with a large operational property portfolio. In 2007-08 the Council decided to introduce a system of 'corporate tenancy agreements' for its operational properties, in order to clarify the respective property responsibilities of the corporate centre and the internal building occupier.
This system was successfully implemented in 2008-09 for the office portfolio, and 2009-10 will see the system implemented for the remainder of the operational portfolio, beginning with schools / education buildings.
The corporate tenancy agreement (CTA) is a short document in formal style but plain language, signed by the 'corporate landlord' and the internal occupier, with a copy kept by each - like a formal lease. The CTA has no formal legal status, as both 'landlord' and 'tenant' (occupier) are the same organisation, but it does have considerable practical significance.
The document sets out clearly who is responsible for matters such as:
The CTA includes a floor plan, and where appropriate a boundary plan, to show precisely the areas for which the occupier is responsible. No rent or other charge is levied by the 'landlord'.
Signup to the CTA is accomplished via a short visit from a Council surveyor who talks the occupier through the meaning of the document prior to the budget-holder or their representative (often an office manager) signing it. At this meeting, other relevant property documents are delivered and clearly explained to the occupier's representative: for example the asbestos register, fire risk assessment, health and safety file.
The benefits of the CTA include: