Closing date: 23/10/2006
Tender Document - deadline for return 23 October 2006.
'Questions and Answers' pertaining to the Framework Agreement for the Supply of Financial Audit Agency Staff are detailed below. Should you wish to raise any questions please email them to Tender.Queries@wao.gov.uk
Q: Is this tender for all agency services?
A: The tender is only for the supply of Financial Audit Agency Staff.
Q. How is WAO planning to mandate this agreement and control leakage across all of the companies involved?
A. We instruct suppliers under the Framework Agreement via email from our Human Resources (HR) team who will send a request to all suppliers within the Framework.
Under normal circumstances the email will include qualification/service level required, detail regarding length of assignment, job specification or role profile where it is a position that is not standard, and deadline for return of CVs. Candidates will be selected from the CVs submitted (interviews conducted where required) and the business will be awarded to the supplier who provides the candidate who is most economically advantageous in terms of value for money, appropriate skills set and/or personal attributes, and with respect to the individual requirements.
If a candidate is put forward by multiple suppliers, business will be awarded to the supplier who submits the CV first and only in exceptional circumstances will this differ, for instance if the candidate has not been notified of the role. All recruitment for Wales Audit Office is processed through our HR team and although our Resource, Home Team, and Project Managers have active involvement in the selection process, all correspondence with agencies is filtered through HR. This ensures HR have full control to ensure a fair and transparent recruitment process.
Q. What is the historic and/or estimated spend between Temporary and Permanent Recruitment in this area of business? If it is not possible to provide financial information, please can you give us an idea of the historic and/ or estimated percentage split between Temporary and Permanent Recruitment?
A The estimated spend for temporary financial audit agency staff is depicted in the attached Contract Notice, Annex B (pages 11-13). Other information regarding the breakdown of staff which you may find helpful - WAO has about 250 permanent staff in total, about 20 payroll contractors, and about 50 fte temporary agency workers. Staff turnover is probably 5% on permanent which equates to roughly 12, but with new positions and transfer of contractors to permanent it is about 15-20. Agency staff will remain fairly constant at about 50 fte which probably equates to say 250 appointments in a year. However, this estimation and figures above are not restricted to Financial Audit and includes temporary administrative support. It should also be noted that due to the nature of our business, we have peaks and troughs in terms of our requirements for financial audit agency staff and at certain periods needs increase/decrease significantly.
All completed documents must be emailed by the published deadline to Tenders@wao.gov.uk
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